PRIVACY POLICY for “Carbon Ego”

NAME OF REGISTRY

Registry database for the Application “Carbon Ego” provided by Forum Virium Helsinki, consisting of following parts:

  • User register
  • Delivery package database
  • Map notes database

REGISTRY OWNER

Forum Virium Helsinki

Unioninkatu 24

FI-00130 Helsinki

https://forumvirium.fi

RESPONSIBLE PERSON FOR REGISTRY

The person responsible for the registry is Timo Ruohomäki.

His responsibilities for ensuring that the registry is used for intended purposes include:

  • check access rights frequently
  • ensure proper security measures (including security updates)
  • ensure that database users have adequate instructions for using the registry

RESPONSIBLE PERSON FOR REGISTRY DETAILS

The person responsible for registry details is Timo Ruohomäki.

His responsibilities is to maintain access rights for users, give out information about the registry and inform customers about their rights for checking and updating their data.

THE PURPOSE OF THE REGISTRY / REGISTRY DATA

The registry acts as a central repository of content supporting the application. It doesn’t store information about the users, but will respond with information based on the calls from the application that may include the location of the user. The location is not stored in the registry. All user profile information is stored and maintained in the local storage of the handset and not shared with other users or the central repository of information. General statistics about the usage of the application is stored in the central repository based on the calls the application makes.

The only user identifiable information processed is a device specific ID number which is used to calculate travelled distances to a database. Any other information is only saved to the device and is not transferred or processed anywhere else.

REGISTRY DATA SOURCES

None.

PERSONAL DATA SHARING GUIDELINES

Personal data will not be shared with third parties otherwise than permitted by current legislation. The data is stored in EU/ETA server facilities. FVH maintains contracts with all of its service providers and data processors which state that they will adhere to EU General Data Protection Regulations. Anonymous data (excluding names and identifying details) may be exported for research purposes.

REGISTRY USAGE

The registry is accessed, maintained and edited by FVH personnel. Access to the registry is restricted and only available with a personal account and password combination. The account username is granted when access to the registry is opened and will be closed when the employees contract is terminated or if the employee is assigned to a different role in FVH.

THE REGISTRY IN RELATION TO OTHER PERSONNEL REGISTERS

The registry is solely for enabling the functioning of the Carbon Ego application. Any updates will be performed by data submitted by its users or data available via public access.

SECURITY

All data in the registry is used only by the Carbon Ego application. No sensitive personal data is stored. Several service providers provide servers and storage space where the registry is stored. Servers are located in high security facilities with no unauthorized access. Register data is regularly backed up.

STORAGE OF PERSONAL DETAILS, REGISTRY DATA, ARCHIVING AND DISPOSAL OF DATA

Registry data is stored on a usage basis, archiving is not in use. The data is stored for the period for which the data is needed for the registry. Any expired data is deleted manually.

INFORMING REGISTERED PERSONS

In connection with signing up for the Carbon Ego application or receiving a package delivery, the customer is informed of their rights to their data that is stored into the registry. This Privacy Policy is accessible on the website.

RIGHT TO INSPECT, CORRECT OR REMOVE PERSONAL DATA

Persons have the right to inspect, correct or remove their stored data by request. The registry does not have classified person data. Companies or persons can request correcting their data by request to the register owner. Requests can be made by email to info@forumvirium.fi. The request will be replied to as soon as possible and then carried out. The registry does not include data for which these requests cannot be carried out.

RIGHT TO NON-DISCLOSURE

No data is exported or disclosed from the registry without written consent from the customer company or person.

REGISTRY MANAGEMENT

Timo Ruohomäki is the owner and maintainer of the registry. The owner is responsible for maintaining the Privacy Policy and description of the registry usage policy and data model of the registry, granting access technical administration of the registry security, archiving and backups, also any data deletions naming any additional responsible persons for the registry.